Careers
Administrative Operations Coordinator
AIM is looking for an Administrative Operations Coordinator to help support AIM’s day-to-day operations. This position will work closely with the Executive Director and team to keep administrative tasks, records, communications, and operational processes coordinated and running smoothly. The role is ideal for someone who is organized, dependable, detail oriented, comfortable juggling multiple responsibilities, and enjoys being part of a small team.
Position Details:
Position: Administrative Operations Coordinator
Pay: $18 - $22/hour
Hours: up to 15 hours per week, with availability Monday through Friday between 8:00 AM and 5:00 PM
Work Location: Hybrid, based in Bee Cave, TX 78738
Reports to: Executive Director
Primary Areas of Responsibility:
Administrative Support
Support the day-to-day administrative operations of AIM
Maintain organized records, files, forms, and spreadsheets
Assist with calendars, communications, and other administrative projects
Financial & Donor Support
Assist with donation processing, tracking, and donor acknowledgments and communications
Maintain accurate financial and donor records
Event & Program Support
Provide administrative support for AIM events and programs
Assist with event logistics, registration, attendance tracking, and follow up
Assist with developing and preparing AIM’s newsletter
Technology & Operations
Use Google Workspace, Bloomerang CRM, Squarespace, Slack, and other AIM systems
Maintain accurate and consistent information across organizational systems
Recommend operational improvements that increase efficiency while supporting established procedures
Qualifications & Experience
High school diploma or equivalent required
Experience in an administrative, nonprofit, office, or similar role preferred
Experience with databases, spreadsheets, or financial administration preferred
Strong organizational and time management skills
Excellent attention to detail
Ability to manage multiple responsibilities and deadlines
Strong written and verbal communication
Comfortable working independently and taking ownership of assigned responsibilities
Works well with others and communicates effectively with team members
Strong computer skills and ability to learn new software
Ability to maintain confidentiality and handle sensitive organizational information appropriately
Other Requirements/Working Conditions
Must pass a criminal background check
Must have and maintain a valid driver’s license and reliable transportation
Schedules may vary from week to week, and occasional evenings and weekends will be required
Physical Requirements
Ability to talk, hear, and see
Ability to work at a computer for extended periods
Ability to lift and carry up to 30 pounds
Environmental Demands
Continuous indoor activity
Occasional outdoor activities and exposure to weather
Important Note: The information contained in this job description is intended to outline the general nature and scope of work being performed by an employee assigned to this position. It is not intended to be construed as a contract, or as an exhaustive list of all responsibilities, duties and capabilities required of a person employed in this capacity. Job descriptions are subject to change at the discretion of Adults Independent and Motivated.
Adults Independent and Motivated is an Equal Opportunity Employer. Reasonable accommodations may be made to qualified individuals with disabilities to perform the key responsibilities of this position.